Film-Tech Forum ARCHIVE: Employee Schedule Online and Smart Phone

This is topic Employee Schedule Online and Smart Phone in forum Ground Level at Film-Tech Forum ARCHIVE.

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Posted by Christopher Perkins (Member # 8917) on 06-25-2016, 09:36 PM:

If your theater is big I would high suggest using homebase for you and your employees. I use it for our theater and even though we are small theater it make everything so much easier. Here are some things it does

Employees
1. They can see their schedule at anytime
2. Adjust their availability
3. Request time off
4. Request a cover
5. Talk to your team mates
6. Leave shift feed back
7. Get text messages/email/app notification when their new schedule is available
8. Clock in from their smart phone and clock out
9. See how many hour they are scheduled for
10. Reference back on their time stubs

Manager
1. Schedule your employees and also see availability as scheduling.
2. See payroll reports and projected hours vs actual hours
3. Labor percentage if your POS is compatible with homebase
4. See request off and approve or disapprove them
5. Talk to the team
6. Get text/email alerts when someone has not clocked in yet or has clocked out late.
7. See every employees hour goal.
8. See every employees percentage of being on time
9. Download payroll to Microsoft Excel
10. Replace your time clock with an iPad/Tablet or use a computer
11. Much more you can do.

Did I mention this is free?

I love the system and the employees here that do use it love it to. It make everyone life much easier. It has decreased tardiness.

Homebase Home Page

Posted by Michael Brown (Member # 890) on 07-06-2016, 07:40 PM:

It looks good but I bet most big theatres would have their own software systems that pretty much do the same thing anyway.

Posted by Justin Hamaker (Member # 2165) on 07-06-2016, 08:12 PM:

I just went live with something similar I built with PHP. Still working on the messaging side of things and some other functionality, but it works well. Employees definitely like not having to come in to check their schedules, and it makes my life easier when it comes to keeping track of time off requests and availability.

Posted by Mike Blakesley (Member # 26) on 07-06-2016, 08:31 PM:

Can Homebase send the employees a text when they have a shift coming up? If so, I might be a user. That's the one big feature that would be really helpful I think. We don't have much of a problem with people forgetting to come to work, but it seems like every time it does happen, it's at the worst possible time.

Posted by Jack Ondracek (Member # 1466) on 07-06-2016, 09:08 PM:

We use wheniwork(.com) at our place.

It's not free (varies by # of employees and how paid), but it does have much of what's listed here and also texts reminders to the users.

The employee sets how early the reminder is sent.

My daughter used to do all of the scheduling by hand, and the number of calls she took/sent were a nightmare. She likes this system a lot.

Posted by Christopher Perkins (Member # 8917) on 07-07-2016, 04:00 PM:

I am not 100% about text messages. But if they do have the app on their phone it does remind them with in. Also my iphone tells me when I should leave based on traffic. So the app is pretty neat.

Posted by Greg Pauley (Member # 503) on 08-15-2016, 09:50 AM:

We use Timeforge.com works really well and you pay per employee.

Posted by Jesse Skeen (Member # 586) on 08-15-2016, 01:23 PM:

What about staff who can't AFFORD smartphones?

Posted by Justin Hamaker (Member # 2165) on 08-15-2016, 03:18 PM:

What I built in Php can be used from any Internet connection. It's optimized for smartphones, but works fine from a computer.

Posted by Mike Blakesley (Member # 26) on 08-15-2016, 06:24 PM:

quote: Jesse Skeen
What about staff who can't AFFORD smartphones?

I don't know about where you live, but around here (where the economy is ranging from middling-to-crappy right now) it seems like everybody over age 10 has a smart phone, whether they can afford it or not. People figure out a way to get things they really want.